Many organizations realized that meetings held online require an approach that is different from traditional face-toface meetings when most boards were remote during the outbreak. Here are some key best practices to help you run your meetings more effectively.

Begin with a solid agenda. A lack of organization could make committee or board meetings to diverge. An agenda that has clearly defined timeframes for each topic helps keep the meeting on track. The ability to let attendees create an agenda prior to the meeting can be an excellent way to get them in the beginning of the meeting and let them take the lead.

Make sure that all participants at the meeting are aware of board portals and their features. The more comfortable that board members feel when using the platform, the easier it will be for them to take part in the meeting. It is also crucial that all participants test their audio and video equipment in advance of the call. It is important to encourage them to do so in a quiet and clean space, away from distractions such as the sound of dogs barking or TV.

Create a culture that encourages sharing of ideas during virtual meetings. Encourage everyone to share a little about themselves at the beginning of the meeting in order to build trust between the group. The idea of asking for feedback at end of the meeting will also boost board participation and inform board members that their opinions are valued.

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